About this policy
Personal data is any information about you by which you are identified or could be identified. This can include information such as:
- your name, date of birth, email address, postal address, phone number, mobile number;
- information about your device (such as the IP address, which is a numerical code to identify your device that can provide information about the country, region or city where you are based); and
- information relating to your personal circumstances and how you use our site.
Who we are and how to contact us
The data controller for our site is the Res Populi Club of Spain. This means that we are responsible for deciding how and why we hold and use your personal data. If you want to contact us, you can find our contact details in the section “How to contact us” below.
Collecting and using your personal data
We collect personal data when you become a Res Populi Contributor or Patron and when you browse our site. This information is used to provide our service and analyse how visitors use our site.
The personal data we collect when you use our site
We collect personal data when you:
- register as a Res Populi Contributor or Patron or when you register your interest in becoming a Res Populi Contributor or Patron;
- make a contribution as a Res Populi Contributor or Patron;
- access our site, through cookies and other similar technology; and
- when you contact us via email, social media or similar technologies.
When you register as a Contributor or Patron we collect:
- your name;
- your title;
- your telephone number;
- your city and country of residence;
- your email address;
- any other information you provide to us at registration.
Special categories of data
We will not collect special categories of data - such as information about your race, political opinions, religion, health or sexual orientation - unless you have chosen to provide that information to us.
Additional information we collect when you use our site
- your IP address - a numerical code to identify your device and which can provide information about the country, region or city where you are based;
- your browsing history of the content you have visited on our site, including information on how you were referred to our site via another website; and
- details of your devices, for example, the unique device ID and browsers used to access our content.
Why we use your personal data
We use the personal data collected through our site for a number of purposes, including the following:
- To provide you with our Contributor and Patron service.
- To process your contribution and send you confirmation of payment.
- For statistical purposes, such as analysing the performance of our site and service and to understand how visitors use it.
- To respond to your queries and resolve complaints.
- To comply with applicable laws and regulations.
Legal grounds for using your personal data
We will only use your personal data where we have a legal ground to do so. We determine the legal grounds based on the purposes for which we have collected and use your personal data. In every case, the legal ground will be one of the following:
- Performance of a contract with you (or in order to take steps prior to entering into a contract with you): For example, we need your name and email address, so that you can sign up to become a Res Populi Contributor or Patron.
- Consent: For example, where you have provided your consent to receive emails from us. You can withdraw your consent at any time, including by clicking on the “unsubscribe” link at the bottom of the email.
- Our legitimate interests: It is in our legitimate interest to analyse what content has been viewed on our site, so that we can understand how it is used.
- Compliance with law: In some cases, we may have a legal obligation to use or keep your personal data.
Using children’s information
We do not aim any of our Contributor and Patron services and this site directly to children under the age of 18 and we do not knowingly collect information about children under 18.
Security of your personal data
We have implemented appropriate technical and organisational controls to protect your personal data against unauthorised processing and against accidental loss, damage or destruction.
You are responsible for choosing a secure password when we ask you to set up a password to access our site. You should keep this password confidential and you should choose a password that you do not use on any other site.
You should not share your password with anyone else, including anyone who works for us. Unfortunately, sending information via the internet is not completely secure. Although we will do our best to protect your personal data once with us, we cannot guarantee the security of any personal data sent to our site while still in transit and so you provide it at your own risk.
Who we share your personal data with
We do not share your personal data with other people that are not directly linked to us except under the following circumstances:
- We use a third party service provider to manage the site on our behalf.
- We may share your data with other organisations that provide services on our behalf such as dealing with online payments and other forms of payment processing, i.e. credit card transactions and preventing fraud.
- We may reveal your personal data to any law enforcement agency, court, regulator, government authority or other organisation if we believe we need to do so to keep to a legal or regulatory obligation, or otherwise to protect our rights or the rights of anyone else.
Any organisations that access your personal data in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your personal data and keep to all privacy laws which apply. We may also independently audit these service providers to make sure that they meet our standards.
International data transfers
Whenever we transfer your personal data to another country, we ensure similar protection and put in place at least one of these safeguards:
- We will only transfer your personal data to countries that have been found to provide an adequate level of protection for personal data.
- We may also use specific approved contracts with our service providers in those countries. These contracts give your personal data the same protection it has in your home country.
Keeping your personal data
We keep your personal data for only as long as we need to. How long we need your personal data depends on what we are using it for. For example, we may need it to use it to answer your queries about our services or where required by law. After this period, we will delete it or make it anonymous by removing all your details.
How we may contact you
Register your interest in becoming a Res Populi Contributor or Patron
When you submit a message to register your interest in becoming a Res Populi Contributor or Patron via our site, we may contact you about becoming a Res Populi Contributor or Patron.
Responding to your queries or complaints
If you have raised a query or a complaint with our Contributors and Patrons team, we may contact you about this to answer your query or to resolve your complaint.
Cookies and similar technology
When you visit our site, we may also collect information from you automatically by using cookies or similar technologies (“cookies”). A cookie is a small file of letters and numbers that we may set on your device and that transfers information to your device. Other organisations may also set their own cookies on our site. Because of how cookies work, our website cannot access these cookies, nor can the other organisation access the data in cookies we use on our website.
We use the following types of cookies on this site:
- Essential - These cookies are essential for the operation of our site. This includes cookies that we use so that you can stay logged into your account. If you set your browser to block these cookies, some parts of our site will not work.
- Performance - These cookies are used to count how often you visit our site and understand how you use our site. We use this information to measure the performance of our site, which allows us to get a better sense of how our users engage with our service and to improve our site so that users have a better experience. For example, we collect information about which of our pages are most frequently visited, and by which types of users. We use Google analytics on our site to report site usage. If you want to opt out, please click this link.
- Functionality - These cookies are used to recognise you and remember your preferences or settings when you return to our site so that we can provide a more personalised experience for you.
How you can manage cookies and similar technology
You can manage how cookies are used. You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
You can usually find these settings in the “options” or “preferences” menu of your browser. To understand these settings, the following links may be helpful, or you can use the “Help” option in your browser:
Cookie settings in Internet Explorer
Cookie settings in Firefox
Cookie settings in Chrome
Cookie settings in Safari web and iOS
You can switch some cookies off through the Your Online Choices site. You may need to do this again each time you use a different IP address or device.
Your rights with regard to the personal data that we hold about you
You can contact us with regard to the following rights in relation to your personal data:
- If you would like to have a copy of the personal data we hold on you or if you think that we hold incorrect personal data about you, please email us at email@example.com. We will deal with requests for copies of your personal data or for correction of your personal data within one month. If your request is complicated or if you have made a large number of requests, it may take us longer. We will let you know if we need longer than one month to respond. You will not have to pay a fee to obtain a copy of your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive.
- Where applicable, you may also have a right to receive a machine-readable copy of your personal data.
- You also have the right to ask us to delete your personal data or restrict how it is used. There may be exceptions to the right to erasure for specific legal reasons which, if applicable, we will set out for you in response to your request.
If you want to make any of these requests, please contact firstname.lastname@example.org
We may need to request specific information from you to help us confirm your identity.
Contact us for information about how we use your personal data or complaints
If you have any questions about how we use your data or if you have a concern about how your personal data is used, please email us at email@example.com.
Complaints will be dealt with by us and will be responded to within 30 days.
If you have a question about anything else, please email firstname.lastname@example.org or email@example.com.